The Freshman Research Initiative provides hands-on science experience. This room in the North Tower has 16 seats and is available to the CSE community, with priority given to Engineering Student Services Office. If a resolution cannot be reached, locate a nearby available room and use it. Surrounded By Trees, School of Social Work Building (SSW) East Lawn, School of Social Work Building (SSW) West Lawn. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. Please bring your own device (laptop, iPad, etc.) Other equipment in the Glenn W. Maloney Student Assembly room includes a sound system with onelavalier microphone and one wireless microphone. FAC 330 is located on the third floor of the Flawn Academic Center and is a 12-seat conference room suitable for meetings and conference calls. 700-seat venue that is capable of hosting symphony orchestras, major choral presentations and concert bands, ensembles and solo recitals. Final exams and any preparation or set-up regarding an exam have priority in GPCs on final exam days. For more information and a complete list of approved Priority Uses please refer to our Policies & Procedures. It is available to all UT-Austin Colleges, Schools and Units (CSUs) through a centralized campus license. Tables, moveable chairs, and dry erase boards. You will be contacted via e-mail about your approval status. Dual drop, forward retractable, electrically operated baskets; glass backboards with fast-track padding system; scoreboards wired to allow independent use (volleyball) or in pairs (basketball); electrically operated, fold-up divider nets (open mesh with bottom 2' solid vinyl); key controlled basket/net operation with wall mounted switches; bleacher seating for 500. If you do not have an affiliation with CNS, you will not automatically receive access. Organized and/or amplified sound is not permitted during normal working hoursin any public areas on any level unless it is used for an event that has been approved by the Student Services Building Policy Committee. EMS Campus was developed for universities and is the industry leader for workspace and resource management in higher education. No more than 4 1-hour reservations may be made within one 24-hour period. The form can be downloaded from Box. Computational Engineering and Sciences- A.C.E.S. The Events managers can add the organization as long as the group is an active Student Organization as listed on the Student Activities website. Food is only allowed in POB if catered from O's Campus Cafe. The rooms are normally unlocked upon arrival. Ability to reserve/request a room may be revoked if rooms are left unclean after use.DamageShould damage occur to any equipment or furniture in the reserved room that requires repair, the person who requested the room during the time the damage occurred will be charged for the cost of the repair.Cancellations Please send an email toase-rooms@austin.utexas.eduwith any cancellations or changes as soon as possible via email or at (512) 471-7593. Are there any restrictions on the dance rehearsal space? College of Natural Sciences is home to a number of nationally-recognized teachers and researchers. Groups not currently registered may not make reservations. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. Cockrell School of Engineering Hotline Students are not allowed to reserve any of the following rooms. 512-394-4463service.desk@engr.utexas.eduhttps://classrooms.la.utexas.edu/, BEL, BEN, BUR, CAL, FAC, GAR, HMA, JES, Permanent building occupants shall have five working days prior to the official Mazevoopening date to make any room reservation requests through Mazevo. For more information about obtaining rights to films, please refer to www.mplc.com. If interested in a building tour please contact our hospitality desk at 512-475-7739. Standard meeting room requests are for one time meetings in the WCP in our many meeting rooms on the first, second or third floor. This room does not have a door for privacy. You should be prompted to log in with your EID and password (and DUO). Proof of rights to show a film should be submitted to the Events Manager at least two (2) weeks prior to showing the film. Our office does not provide decorations for clients. No. Are there any parameters on reserving the Black Box Theater? All others will be declined. If so, you will need to download and install this app to use AirMedia. UT Library Reservations - University of Texas at Austin UT Libraries | Group Study Room Reservations Use this site to book a group study room and/or view your reservation. Click here to submit a reservation request. For assistance please visit their website. 2.122 Convocation Center. Each reservation must be made on the hour or half-hour and be at least 1 hour (60 minutes) in duration. Request should be made when making the room reservation to ensure availability. Our office does not have linens or decorations for events in the WCP. The only class-related activity allowed in GPCs on the two university no-class days preceding final exam days (also known as reading or dead days) are office hours. Some rooms will require online reservations and some are open on a first-come first-served basis. Please submit your reservation request online. Please leave window blinds open, turn off lights, close and lock the door immediately after the event. Please submit requests at least 2 working days in advance. A group that is more than 15 minutes late forfeits the reservation. No. Decorations are fine but with certain parameters. Nine Dimensions of Successful Student Organizations Pilot Program, Behavior Concerns and COVID-19 Advice Line (BCCAL), Report Sexual Harrassment or Sexual Misconduct, Multipurpose room, volleyball nets, and badminton nets, Equipment - Soccer balls, soccer goals, dodgeballs, Punching bag, speed bag, interlocking foam mat, Blackboard, Media Console, Moveable Chairs, Blackboard, Media Console, Movable Chairs, Seminar Room, Moveable Chairs, Projector, Dry erase board, Media Console, Moveable Chairs, Projector, (BRB) Bernard and Audre Rapoport Building, Seminar, Transparency Projector, Moveable Chairs, Projector, Media Console, Doc Cam, Classroom, Projector, Media Console, Doc Cam, Computer Classroom, Blackboard, Media Console, Dual Projector, Blackboard, Media Console, Continuous Writing Surface, Blackboard, Media Console, Moveable Chairs, Seminar Room, Movable Tables, Limited Media, Movable Chairs, Movable Tables, Whiteboard, Continuous Writing Surface, Limited Media, Whiteboard, Blackboard, Moveable Chairs, Seminar Room, Movable Tables, Blackboard, Limited Media, Moveable Chairs, Seminar Room, Movable Tables, Limited Media, Moveable Chairs, Movable Tables, Whiteboard, (CMA) Jesse H. Jones Communication Center - Building A, Media Console, Moveable Chairs, Seminar Room, Movable Tables, Whiteboard, Media Console, Movable Chairs, Whiteboard, (CPE) Chemical and Petroleum Engineering Building, Media Console, Continuous Writing Surface, Glassboard, Media Console, Continuous Writing Surface, Dual Projector, Whiteboard, Media Console, Continuous Writing Surface, Whiteboard, (EER) Engineering Education and Research Center. If catering food with a reservation in the Avaya Auditorium, the foyer area must be reserved with POB_MGMT@austin.utexas.edu. indoor space or Student organization events, staff, and faculty events cannot host unnaccompanied minors. Use your Austin Exchange Messaging Service (AEMS) or Office 365 account to check room availability or make reservations. Should your event require parking in order to drop off or pick up decoration or reservation equipment, please coordinate with the reservations office in order to ensure that we can accommodate your arrival for drop off/pick up. ENGR EDUCATION AND RESEARCH CENTER (EER - 0223) 2501 SPEEDWAY, AUSTIN, TX 78712 Building Information Show/Hide Departments Building Managers JIM D SMITHERMAN JR. 512-471-5350 jims@austin.utexas.edu Office: (512) 471-5350 Cell: (512) 751-6080 Primary Building Manager ROBERT WOODBURY robert.woodbury@austin.utexas.edu Office: (512) 529-5711 The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. PO Box 7216, Austin TX 78713-7216. Bioinformantics and Computational Biology, Operating Systems, Distributed Systems, & Networking. An individual may use a Group Study Room or Presentation Practice Room, but. This means that the time of your event is outside the determined building hours. Requests must be approved prior to scheduling a GPC if sponsoring events with: See Regents Rules and Regulations, Rule 80105 for more information. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. The Creekside Residence Hall Lawn Amplified Sound Area is the area bounded by Dean Keeton Street on the north, by Waller Creek on the east and south, and by San Jacinto Boulevard on the west and south. You will receive a confirmation once the reservation is finalized. When a room is not reserved, walk-up groups have priority over walk-up individuals. NMS 1.210 has some equipment failure. UT of Austin organizations may not advertise the event as cosponsored by an off-campus organization. These rooms are maintained in part by those who use them. UNIVERSITY OF TEXAS LIBRARIES; UTILITIES AND ENERGY MANAGEMENT; WALKER DEPARTMENT OF MECHANICAL; WIRELESS NETWORKING AND COMMUNICATI; Previous Next. NRG Productivity Center Group/Team Room Reservations The NRG Productivity Center Group/Team Room Reservations System is exclusively for the use of McCombs School of Business students. Due to the complexity of the A/V in the Black Box Theater, the event representative must assign an individual to serve as the technical representative. Requests are processed within 1-2 business days. What kind of space are you looking for? Classes and exams have first priority in GPCs. Located between CMA, CMB, HSM and Whittis Ave. Two Level Patio, Covered Areas, Tables With Seating, West Mall Amplified Sound Area (Rally Space). outdoor space. In order to submit a room reservation request, you must be an Authorized Representative of a Student Organization that is listed in, Each RSO is only allowed 2 combined hours per week for weekly meetings in SSB & UA9. Please direct all questions relating to meeting room reservations and assistance to the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. The South and West Patio areas may be reserved through the "Outdoors/A-frames/Banners/Jester Tables"optionon Mazevo. Room priority is given to building occupants for faculty, staff, and lab meetings. There are many reasons why your room is not showing up. Setup in all rooms includes tables and chairs only. If you are 15 minutes late, you forfeit your reservation. Filming on the University of Texas at Austin campus is regulated and can require a permit: http://www.utexas.edu/university-communications/resources/filming-at-ut. The "person in charge" must be a full time faculty or staff member and should be aware that they, as well as their department, will assume responsibility for any complaints, conflicts, or issues which occur during the time of the event. To make these arrangements, please email WCPevents@utexas.edu. Our students and faculty are changing the world through their contributions to computing education, research, and industry. Reservations. You'll be given a list of your reservations. See a complete listing of room descriptions, including furniture and equipment. We schedule over 30,000 special event requests and about 27,000 class sections each year for university, community, state-wide, and national events. Approved events must request room reservations through our office. If you need to modify or cancel an existing room reservation, send email to roomschedule@cs.utexas.edu. EMS Software is a room scheduling platform with an online reservation request portal. This system is more intuitive and mobile friendly. Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. These spaces often have flexible seating options. The standard WCP event rooms have flexible meeting furniture that can be arranged to meet your preference keeping in line with each room's capacity. Please use the temporary contact option to add yourself, then our office can add your name after the reservation request has been received. Share details about room changes with all meeting/event attendees. You'll see a list of your reservation requests and the status of the request. Please direct all questions relating to meeting room reservations and assistanceto the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. 4 moveable tables on wheels, 16 chairs, extra chairs in room. Non-UT Login UT Login EMS allows you to manage your program details: Feet: 454,393: UT Building Since: 2017: Closest Visitor Parking: . General Information. SERVICE ALERT: The UFCU Room at the Perry-Castaeda Library will be closed on Sunday, March 5, for an event. Faculty and non-student staff members can reserve rooms on campus for classes, exams and review sessions through the Office of the Registrar at 512-475-7600 or Email. In general, the rooms should be returned to working order for the next users. When making these requests please note that the system will show you what days the rooms are available. All requests for swapping reservations with other SSB departments should be submitted directly through the building manager. Office of the Registrar A wide range of indoor and outdoor facilities/spaces are available featuring accommodations to serve groups of all sizes. Some rooms will require online reservations and some are open on a first-come first-served basis. . Does this mean that events are not allowed to have guest speakers? Below are the links to the forms that need to be filled out in order to reserve a room. How do I advertise for my event in the WCP? Benches, Covered Tables With Seating This tool is designed to help student organizations and academic and administrative units find the indoor or outdoor space that will best meet their needs. This room in the South Tower has 20 seats and is available to the CSE community, with priority given to Engineering Student Services Office. and returned back to their original locations to prepare for the next conference. Media Console, Moveable Chairs, Movable Tables, Whiteboard, Blackboard, Media Console, Moveable Chairs, Movable Tables, Blackboard, Media Console, Movable Chairs, Movable Tables, Limited Media, Moveable Chairs, Seminar Room, Movable Tables, White Board, Media Console, Continuous Writing Surface, Movable Chairs, Whiteboard. Moveable tables, Moveable chairs, Big screen television, billiards tables, lounge furniture and games tables, Kitchen, Handball, provision for wallyball nets, combination of acoustical ceiling tiles and hard panel tiles, panel doors with viewing inserts, Squash, International dimensions, acoustical ceiling panels for sound absorption; individual court speaker system, (GSB) Graduate School of Business Building, Blackboard, Continuous Writing Surface, Limited Media. Group Study Rooms and Presentation Practice Rooms are available for reservation only when hosting theLibraries. Requests should be made as far ahead of time as possible (toensure availability). This room in the North Tower has 8 seats and is available to the CSE community, with priority given to Engineering Student Services. Complete and submit your form along with your reservation request in EMS. WCP (formerly SAC) Reservations Office is located in room 1.104 of the first floor of the WCP and can be reached at 512-475-6628 or via email at WCPevents@utexas.edu. If your room is not open, contact Facilities Service Center line at 471-2020. Student Services Building (SSB) - South Plaza, Student Services Building (SSB) - West Patio, Covered Tables With Chairs, Trash Bins, Trees, Thompson Conference Center (TCC) North Lawn, Thompson Conference Center (TCC) West Lawn. Features just under 400 seats, a 30-foot proscenium stage and an orchestra pit equipped for 35 musicians. The Texas Union offers traditional elegance, while the Willliam C. Powers, Jr. Student Activity Center offers modern grace; both are wonderful examples of how beauty and functionality come together in great architecture - something we are generally privileged to be surrounded by on this campus. Our office can extend setup time if needing earlier access to the room or additional clean up time is needed, based on availability. Use your Austin Exchange Messaging Service (AEMS) or Office 365 account to check room availability or make reservations. Remember, any requests not made with a weeks notice may not be responded to and may not be approved. Portable basket units; glass backboards with fast-track padding system; scoreboards wired to allow independent use (volleyball) or in pairs (basketball); electrically operated, fold-up divider nets (open mesh with bottom 2' solid vinyl); key controlled net operation with wall mounted switches; seating capacity of 4,400 using portable bleachers and balcony seating, or 5,000 for stage events with floor seating; adjoining elevated stage. Who do I talk to about events at the WCP? Ceiling data projector and screens (Audio/Visual) withHDMI hookup are available inthe Glenn W. Maloney Student Assembly Room (G1.310), G1.104, G1.106, 3.406 and 4.212. Supplies include: Departments may use their individual code to access the supply closet (G1.302). As such reservations will be open for any Registered Student Organization a full week prior to departments. Classes, faculty, and staff will have priority in these rooms. College of Natural Sciences Contact the Student Services Building Management Office for questions about reservation policies (512-232-2890). The Master of Arts in Energy and Earth Resources (EER) and the Master of Science in Energy and Earth Resources (EER) requires 30 hours of graduate course credit of which 6 hours are thesis. SSB room reservations for Spring/Summer2023will open to SSB staff at10:00am on Tuesday, October 25th,2022. Please click on one of the tabs below for information. Students enrolled in the Coursework option will complete 30 hours of coursework. The event calendar appears in EMS and the unavailable times will be marked out in blue so that you will be able to see what times the rooms are not in use. The West Mall Amplified Sound Area is the extreme east end of the West Mall, adjacent to the west steps of the Main Building. Return tables and chairs to the room's standard setup (see diagram on door/wall in room), Reset room temperature to 70-75 degrees (if temperature was changed), If food was served, clean up crumbs/mess and take all garbage/recycling to ground floor dumpsters (see map on door/wall in room). Any external caterer must meet with the events managers to ensure there is clear understanding of what the buildings policies are. University affiliated departments and organizations may reserve space in any building, utilizing the University Unions OnlineReservationSystem. When reservations are processed the space is taken out of available inventory. 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